Controlled Documents Rights

Access All Documents

Checking this right grants this "User Group" the ability to View all Documents no matter where they are contained.  I.e. Packets and or Virtual File Cabinets.

Access Unapproved Controlled Documents

Checking this right grants this "User Group" the ability to View all Documents that are Un-Approved.  This is the only "Right" granted.  If you need to additional "Rights" inherited for other "Rights" to perform any actions.

Can Check Out Original Documents

Checking this right grants this "User Group" the ability to check out the original for editing.  If this is not checked any checked out Document will be a copy of the original.

Check Out Documents for Third-Party Editing

Checking this right grants this "User Group" the ability to check out a Document for editing with a Third-Party Tool.  Third-Party Tools are setup at each Workstation and could be a AutoCAD application, MS-Word, etc.

Copy All Listed Documents to a Folder

Checking this right grants this "User Group" the ability to export the listed Documents to an external folder.  This doesn't remove these from SuiteDocs database.

Copy Documents

Checking this right grants this "User Group" the ability to make a copy of an existing Document subject to other "Rights".

Copy Documents for Third-Party Editing

Checking this right grants this "User Group" the ability to copy and check out a Document for editing with a Third-Party Tool.  

Copy Documents to a Folder

Checking this right grants this "User Group" the ability to export the listed Document to an external folder.  This doesn't remove it from SuiteDocs database.

Delete Documents

Checking this right grants this "User Group" the ability to delete the listed Document to an external folder.  This doesn't remove it from SuiteDocs database.

Delete Import Source After Delete Document

Checking this right grants this "User Group" the ability to delete the import Source after deleting the Document in the database.   This is for Manual Importing only.  Automatic Import either deletes the file or move it to a subdirectory during the Import session.

Edit Document Approval and Signoff

Checking this right grants this "User Group" the ability to Approve and Signoff a Document as "Approved".

Edit Document Properties

Checking this right grants this "User Group" the ability to Edit the Document Properties. The properties consist of how you open this for viewing, Native, AutoVue or Browser Plug-Ins and the setting the file type. 

Edit Document Search Criteria

Checking this right grants this "User Group" the ability to Edit the values used in the search criteria fields.

Edit Document Search Criteria Picklists

Checking this right grants this "User Group" the ability to Edit the values used in the search criteria picklist fields.

Import Documents

Checking this right grants this "User Group" the ability to manually import documents into SuiteFactory's database.

Manage Archived Documents

Checking this right grants this "User Group" the ability to manage files that have been archived.  These rights include the ability of View, and re-import them back into the active database.

Purge Controlled Documents

Checking this right grants this "User Group" the ability to purge files that are shown in the current Document View.  You will be presented with choices in what you delete.  You may cancel and anytime during the purge process and all remaining files will be left in the database.  These deleted Documents are placed in the archive database.

Rename Documents

Checking this right grants this "User Group" the ability to rename Documents.

Sign Off Documents

Checking this right grants this "User Group" the ability to Sign Off Documents as Approved or Un-Approved.   I.e.  An Quality Control Manager can approve a Document for use in production if he is granted this "Right".

Update Document Packet Page References

Checking this right grants this "User Group" the ability to add, delete and modify a Packet relating to Documents contained in the Packet.  A Packet is a logical entity that can contain Documents, N/C Files and Controls what actions can be performed on these entities.

View Document Approval and Signoff

Checking this right grants this "User Group" the ability to View all Documents waiting to be Approved by you and Signed Off.  This is the only "Right" granted.  If you need to edit the signoff status you will need that "Right".

View Document Contents

Checking this right grants this "User Group" the ability to View the Document itself. This is the only "Right" granted.  If you need to edit the Document you will need that "Right".

View Document History Reports

Checking this right grants this "User Group" the ability to View Document History Reports.