Edit Page Approval and Signoff

SuiteFactory is a full featured communications and secure database driven system supporting full Document and File Control. 

As part of this Document Control System SuiteFactory provides a mechanism for storing related documents and files together for Engineering and Manufacturing.

This container is called a Packet. One way a Packet can be used would be to consider it as an "Operation" and be used as part of a "Traveler". 

SuiteFactory provides ISO9000 functionality through out its product range.  You are able to use SuiteFactory Features to meet the demands of ISO9000 control of all of your Documents and N/C Files.

One of the these ISO9000 Control Features is to control the access to any Document or File stored in SuiteFactory using its Approval and Signoff Module.

If you are using the ISO9000 Features in SuiteFactory and need to have a "Packet" approved then all of it's Documents and N/C Files need to be approved before a Packet and its contents can be used in production. 

Below describes how to Approve an Unapproved Document.  This is the same basic procedure is used for Approving N/C Files.

Note: See Sign Off Selected Packet for how an individual Approves a Document/File.

Manage Packets (Assigned - Edit Page Approval and Signoff)

Select the Packet and Packet "Page" by highlighting them.

Click on the "Page Approval and Signoff" Icon and the following Window will be displayed.

Edit Approval and Sign-Off

All files and documents are subject to being approved for production depending on "Users", "User Groups" and "Rights".  The "Administrator" account can always access files no matter whether it is approved or not.  If you are an ISO9000 facility you will find this capability necessary.

Approved

If this field is checked the "Approval Begins" and the "Approval Ends" fields become active.  The default dates can changed to meet your requirements. 

Approval Begins

By default the date is the beginning of the day of checking the "Approved" box.  This can be changed.

Approval Ends

By default the date the beginning of the day one year into the future. This can be changed.

Require Sign-Off

If Sign-Off is required you will need to select the individual on the left and move them into the sign-off box.  Default is that approval is not in any order.

Choose Sign-Off Order

If sign-off is required in a particular order click the  appropriate button and set the order of sign-offs required.

Note: If you see an "*" next to a User in  the Signoff list that means that individual has approved this File.  If you find a "!" this User no longer has the right to Approve these files.